How can a South African accounting practice automate SARS correspondence and deadlines?
Automate it by pulling SARS correspondence into one tracked register, calculating each response window in business days (excluding South African public holidays), and auto-drafting follow-up letters. VAT201, EMP201, provisional tax and CIPC annual returns are scheduled and surfaced before they're missed, not after.
Why correspondence is where practices lose time and money
A SARS Notice of Assessment or verification request starts a clock. Miss the response window and you are into objections, penalties and unhappy clients. Across a book of dozens of clients and several branches, tracking every letter and its deadline by hand is exactly where things slip.
One tracked place for every SARS item
Instead of letters scattered across eFiling, email and paper, everything lands in one register with status, owner and due date. Each item shows how many business days remain, with South African public holidays already excluded from the count.
Auto-drafted responses and follow-ups
For routine items, the system drafts the response or follow-up letter for a professional to review and send — turning a blank page into a quick edit.
Recurring obligations — VAT201, EMP201, provisional tax, CIPC annual returns and beneficial ownership — get scheduled and assigned automatically.
Does it file with SARS automatically?
No. It tracks correspondence, calculates deadlines and drafts responses for a registered professional to review and submit. The human stays in control of every filing.
How does it handle public holidays?
Response windows are counted in business days, with South African public holidays and weekends excluded automatically, so deadlines reflect real working time.
Can multiple branches use the same system?
Yes. Clients, tasks and deadlines can be managed per branch while partners see the whole practice in one view.